Managing business travel plans can be a time-consuming and complex task. However, thanks to technology and innovative travel solutions, it’s now easier than ever to consolidate all your business travel bookings into one place. In this post, we explore the benefits of centralizing your travel bookings and how it can enhance your business travel experiences.
Time and cost efficiency
By consolidating on one travel platform, you can book all your trips in one place, be it flights, train travel, rental cars or hotel accommodation. With a platform like GetGoing you can store your travel policy in the system so that your employees only make bookings that comply with your travel policy and trip approvals are made easy, saving you time and helping you to stay on budget.
With business travel management software, you can book flights and hotels cheaply because special travel deals have been negotiated, which can be used to offer a range of discounts on flights and hotels, but also on rental cars and trains. If you use business travel management software like GetGoing, you can save up to 25%.
Price and budget control
With an all-in-one platform you can be sure that the platform is working to help you book the best business travel deals. For example, GetGoing’s Go Smart feature helps you and your travelers prioritize the cheapest flight options by indicating if a flight price is less expensive ($) or more expensive ($$$$) so you can make decisions that will ensure control over your budget. You can also update your travel policy, setting price caps to better manage your travel spend.
The benefits of a hybrid travel management solution
A hybrid travel management solution can help you as a business save time and money by automating the booking process from flight reservations to transportation and hotels. From an administrative point of view, you will spend less time looking for flights and making phone calls to manage your bookings because you can manage everything in one place.
Another benefit of hybrid solutions is the fact that organizations gain valuable insight into travel spending behavior, which allows you to highlight areas where you can reduce costs and optimize your travel budget. Instead of waiting for monthly feedback from the TMC, companies can access business travel reports and export the reports directly on the online platform. This means they can make more informed decisions based on real-time data.
Streamlined booking and management
Travel management platforms allow you and your employees to make all the necessary bookings for business trips directly via an all-in-one system. Thanks to stored travel policy guidelines, the bookings conform to the expectations of your company. You can also store bonus programs and air miles on the platform to use them effectively.
The use of a travel management platform is also advantageous for unused flight tickets. Using a travel management platform makes it easy to keep track of your unused tickets and make sure money isn’t being wasted. You can monitor your unused tickets by getting notified when ticket credits are left, and use them on your next trip.
Enhanced travel support
In order to be able to plan and organize business trips efficiently, it is worth using a travel management platform. Finance managers can use the software to make data-driven decisions. Office managers and HR professionals can fulfill their duty of care and ensure their employees are safe and productive, and travelers can book their trips quickly and easily, spending less time booking and more time getting the job done.
When choosing a travel management platform, it is also important to choose a service with customer service and emergency assistance. Your time is far too valuable to settle for average call center support. If you’re in trouble while traveling on business, you should know that there’s always someone you can contact. No matter where you are or what time it is.
Beyond 24/7 support, with an all-in-one platform you also have the ability to work with a customer success team to get you strategic insights on how to make the most out of your travel program.
Customized corporate policies
Travel management platforms offer the possibility to integrate individual company and travel policy guidelines into the system, so that employees can book their business trips themselves without the need for additional approval by a travel manager.
How small to medium-sized businesses can benefit from a travel management platform
Small to medium businesses or any size business can benefit from clear business travel processes and this is where travel management platforms come in. Planning a business trip is all about having clear operations and managing everything in one place.
Once you’ve decided who the stakeholders are, created a travel policy, and informed your employees of the policy, it’s time to set up your approval process in the travel management platform. A travel management platform is key to optimizing business travel planning. You can set up and automate your travel policies, delegate your approvers and relinquish control knowing your platform is working for you 24/7 to ensure you get the most out of your business travel program.
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